Careers

Successful Female Manager

Project Coordinator

Position: Project Coordinator

Type: Full time/work-from-home position, 30-40 hours/week

Starting Wage: $20-24/hour, DOE, with the opportunity for growth in accordance with skills

Hiring Timeline: Open until filled

Contact: Hiring Manager, Llewellyn Somers — Llewellyn@VISIONALITYpartners.com

About the Company

We are in the business of changing the way organizations succeed. VISIONALITY has grown from a one-woman passion project to a team of innovative thinkers and creators, with over 60 years of combined nonprofit experience. Our team is dedicated to developing and implementing creative solutions that help our clients – nonprofits in Ventura and Santa Barbara Counties – make the world a better place.

VISIONALITY was named one of the Pacific Coast Business Times’  ‘Best Places to Work’ in 2018, 2019 and 2021.

About Our Team

Our team is making magic happen with coffee, laughter and kindness. We think you are going to have a lot of fun working here. In addition to being innovative, resourceful, and enthusiastic about our work, we firmly believe in maintaining a healthy work-life balance.

We kick people out of the “office” to get exercise. When an employee needs a mental health day, the team hops in to cover that day’s deliverables without question. We are highly bonded and care deeply about one another’s successes…there are no “office politics” to navigate, and regardless of where you sit in the company’s org chart, you are encouraged to give and receive feedback to team members and call attention to ways we can improve internally and externally.

About the Opportunity

As a Project Coordinator, you are a level-headed, highly organized self-starter with strong communication and critical thinking skills. You are the foundation of our company's success. You are the kind of person who wants to help make your team run more effectively through your contributions. You will work both independently and collaboratively as a core member of the VISIONALITY team to support our Project Managers, Senior Project Manager, and CEO.

This position will work directly with our Project Manager overseeing special events, and will report to the Senior Project Manager.

Typical responsibilities include:

  • Consistently provide a high level of customer service to VISIONALITY staff, clients, vendors, and business partners while at times, being the client interface
  • Project start-up tasks including maintenance of internal project directories, cloud-based file sharing folders, and insertion of signed contracts into project management software
  • Compile project related data from different data sources, develop and produce recurring and other ad hoc reports as needed
  • Draft and edit emails, other business correspondence, agendas, meeting summaries and notes on behalf of Project Managers, Senior Staff, or as a client lead
  • Track deliverables, data and information flow and follow-up on due dates and outcomes for Project Managers – keep Project Managers on task and help them find any “gaps” in contract deliverables and think big picture on executing contracts
  • Assist Project Managers with tasks in their contracts – including (but not limited to) drafting emails, newsletters, social media posts, budgets, creating spreadsheets, drafting/reviewing correspondences, event management software, and website updates
  • May attend meetings and record and distribute notes and action items as a client lead or on behalf of Project Managers as needed
  • Serve as the “lead” for smaller contracts – executing every aspect of the contract, and serving as the primary point of contact for the client
  • Problem solve a wide variety of challenges - from troubleshooting software bugs to researching how to do something for the first time
  • This position requires statewide travel to assist Project Managers for our larger, in-person conferences and events. *Please note that some conferences may require up to a week of travel at a time. 

Minimum Qualifications

You are:

Detail-oriented, find pleasure in finding the needle in the haystack; accurate, structured; love lists (especially crossing off tasks!) and spreadsheets; enjoy keeping others organized as well

An excellent problem solver — particularly under time restraints and pressure; although a problem may seem daunting or you have to tackle something on the fly, you love to dig right in and find an innovative solution

Love collaborating with a team; you are extremely confident and comfortable voicing opinions and proposing ideas, even when your opinions differ from team members in more senior positions

Committed to making the table bigger and lifting up the voices of people through active equity, access and inclusion

Dedicated to maintaining a healthy work/life balance for yourself and your team

Undaunted by the fact that you may not fill EVERY requirement in this job description because you’re confident that you can prove your ability to acquire these skills and are eager to do so

 

Your professional capabilities include:

Minimum 4 years relevant office/administrative or project assistant/coordinator experience; experience working with nonprofit and mission-driven organizations a bonus, but not required

Tech-savvy, strong knowledge of Microsoft Office (formatting, mail merge, spreadsheets, etc.) is a MUST. Knowledge in project management software (Monday.com), social media scheduling programs (Hootsuite), various marketing platforms (Constant Contact, Canva, Eventbrite, Mail Chimp), meeting software (Zoom) and nonprofit donor database software is highly preferred

Bilingual Spanish skills are highly valued, though not required

We make it clear that we do NOT require a college degree to work for VISIONALITY – your professional experience will speak for itself

Remote Working Requirements and a Note Regarding COVID

Many jobs are remote at this time, but this job IS FOREVER remote…we know remote work is not for everyone, so before applying, make sure you ARE capable of managing your priorities by yourself. You must be able to work from home with your own computer and own internet connection (we provide a stipend to offset the cost of your internet and phone); however, VISIONALITY will provide employees with a laptop if needed and will provide a second monitor, ring light, and other tech products if needed. For client confidentiality reasons, we cannot allow employees to regularly work from coffee shops or other public spaces.

While we are a remote company, this position will eventually have in-person obligations within Ventura and Santa Barbara Counties (client meetings, events, etc.). It is important to the success of our clients that our team live within the communities we serve. Though the frequency and nature of in-person obligations will fluctuate based on client needs, you can expect to meet in person an average of 2-6 times per month at various location throughout Ventura and Santa Barbara Counties. For this reason, you must have reliable transportation.

We are being very conservative around COVID safety. When we transition back to "normal," we will follow the strictest safety guidelines and recommendations. Because of the nature of our work, we also require proof of vaccination (for COVID-19) for employment.

To Apply

Visit our online application to:

  1. Complete our brief questionnaire
  2. Submit your resume
  3. Submit a cover letter
  4. Submit 1-3 work samples

Please Note:

  • Applications will NOT be considered if they do not have all components above or if they are submitted directly via email.
  • Please be prepared to complete the application in one sitting. Our form does NOT allow you to save your progress or return at a later time.
  • Applications will be reviewed as they are received.
  • Ideal work samples will demonstrate your writing, communication, formatting, technical and/or design skills, and can be in any format you choose. We appreciate the following: exemplary email correspondence, spreadsheets, websites, blogs, academic papers, newsletters, and much, much more.

Physical Demands:

This position requires the employee to remain in a stationary position for up to 8 hours a day. The employee must operate a computer and other office equipment. In addition to the sedentary requirements of the position, the employee will also attend meetings, set up for events and run errands that will require the employee to drive, as well as lift and carry objects weighing up to 45 pounds.

Contact: Operations Manager Llewellyn Somers, Llewellyn@VISIONALITYpartners.com

VISIONALITY Non-Discrimination Statement

VISIONALITY is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, age, religion, gender, sexual orientation, disability, pregnancy, or economic status. VISIONALITY strives to build an inclusive team in which individuals are comfortable bringing their full selves to the workplace.

VISIONALITY believes that a team made up of diverse experiences, perspectives, and cultures is best equipped to build trust and communication with our clients – and in doing so, help them achieve their missions and make this world a better place.

 

VISIONALITY Return to Work Commitment

Whether you took time off for your family, military service, educational goals, health, or were forced into “extended time off” because of COVID, we value your entire life experience, and want you to feel comfortable applying for this position. After all, VISIONALITY’s culture depends on a wide range of talent, perspectives, and life experiences. If your little one (dog, human, etc.) needs to join an occasional team meeting, they will be welcome. As a fully remote company, we encourage you to bring your FULL SELF to work every single day. If you are returning to work, we hope you consider applying for this position.

Pacific Coast Business Times

Central Coast Best Places to Work 2018
Central Coast Best Places to Work 2019
BPTW2021