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Available Positions

    Project Manager

    Position: Project Manager

    Type: Full time/work-from-home position, with in-person client and team meetings/events **when it is safe to do so**

    Starting Salary: $50,000 annually

    About the Company

    VISIONALITY partners with organizations to transform VISION into REALITY – we are in the business of changing the way organizations succeed by partnering with them to develop and execute high impact fundraising, marketing, and communications, and event design programs. Some of our clients include the Association of Fundraising Professionals, Community Action of Ventura County, the Santa Barbara Foundation and California Mental Health Advocates for Children and Youth. We are innovative, resourceful, and enthusiastic about our work but are also firm believers in a healthy work/life balance.

    About the Opportunity

    Your primary responsibility as Project Manager is to solve our clients’ problems – no matter how BIG or small. Your duties will consist of both LEADING  projects (Board meeting management, newsletters, etc.) for several clients AND behind-the-scenes SUPPORT for our Senior Project Manager’s fundraising and strategy clients (writing, marketing, and communication support). This position will report to the Senior Project Manager.

    VISIONALITY has a proven track record of growing its employees’ skill sets and potential for future opportunities by building flexible job descriptions that meet employees’ individual professional goals AND the changing needs of our growing company. Future opportunities for growth could include promotion towards a more specialized niche of Project Management (high-level fundraising, event coordination, strategic planning, or much more).

    Responsibilities for our Project Managers Include:

    • Fundraising support: writing & executing end-of-year appeals; support of donor stewardship activities, database management (bonus points for CRM/donor database administration, especially Donor Perfect)
    • Strategic planning & implementation: thinking creatively about how to solve problems for clients, then creating and executing actionable plans
    • Marketing & communications: writing and editing fundraising appeals, newsletters, website content, social media posts, press releases, grants, sponsorship materials, and more
    • Relationship building: representing the values, culture, and high level of professionalism of VISIONALITY with every client we serve
    • Managing client meetings: calendar invites, drafting agendas and meeting notes, attending and taking notes at meetings, documenting meeting outcomes and to-do items, following up with committee and team members with expectations and deliverables
    • Research: researching, synthesizing, and documenting information
    • Event assistance: planning, working with vendors, supervising registration, creating emails to attendees, managing speakers, overseeing staffing, coordinating volunteers, and more
    • Meeting profitability goals: understanding, tracking, and meeting goals as they pertain to the profitability of client contracts; i.e. tracking hours worked versus the client’s monthly retainer
    • Client retention: participating in Scope of Work conversations and contract renegotiations; presenting VISIONALITY staffs’ accomplishments to Board/stakeholders
    • Administrative duties: as needed by clients

    Minimum Qualifications

    You are:

    • Familiar with the unique needs and opportunities in the Ventura/Santa Barbara County nonprofit sector
    • Able to both develop AND execute strategies and are always looking for ways to do your job better
    • Eager to embrace the solitary nature of a virtual work environment (we as a company have decided that we will not be doing any in-person work until at LEAST mid-2021)
    • Smart, strategic, and positive; you get satisfaction in solving problems and making things easier for others
    • Highly-organized and detail-oriented; accurate, structured; love lists (especially crossing off tasks!) and spreadsheets
    • An excellent and engaging communicator (written and oral); strong writing and editing skills
    • Incredibly resourceful and able to solve problems with little assistance or direction
    • An independent self-starter; you can manage your day and ever-changing workload with ease and minimal supervision
    • Eager to take a task, big or small, and run with it in a thoughtful manner; can't resist taking ownership of your work
    • Love collaboration and are comfortable voicing opinions when working with a team
    • Incredibly flexible; enjoy assessing and handling multiple, constantly changing priorities
    • Excited to help our clients accomplish their work, but unfazed by the fact that you will be several layers removed from the wonderful impact they have on our community
    • Able to tailor your communication style and professional demeanor to earn trust and successfully work with our clients and stakeholders, including staff, vendors, volunteers, members, and donors
    • Committed to maintaining a healthy work/life balance
    • Undaunted by the fact that you may not fill EVERY requirement in this job description because you’re confident that you can prove your ability to acquire these skills and are eager to do so

    The logistics:

    • Bachelor’s Degree or 4+ years equivalent experience
    • Experience working with nonprofit or mission-driven organizations – whether in a paid or volunteer role
    • Must possess either fundraising & development and/or marketing & communications experience
    • Must be able to work from home with own computer and own internet connection
    • Super tech-savvy, strong knowledge of Microsoft Office is non-negotiable (formatting, mail merge, Excel spreadsheets/pie charts, etc.), but skills/knowledge in other planning and task automation tools (Monday.com, Google Drive, Zapier, Evernote, etc.) are also desirable
    • Bilingual Spanish skills are strongly desired, though not required

    To Apply

    Visit our online application:

    1. Complete a brief questionnaire
    2. Submit your resume
    3. Submit a cover letter
    4. Submit 1-3 work samples

    Please Note:

    • Applications will NOT be considered if they do not have all components above or if they are submitted directly via email.
    • Please be prepared to complete the application in one sitting. Our form does NOT allow you to save your progress or return at a later time.
    • Applications will be reviewed as they are received.
    • Ideal work samples will demonstrate your writing, communication, formatting, technical and/or design skills, and can be in any format you choose. We appreciate the following: exemplary email correspondence, spreadsheets, websites, blogs, academic papers, newsletters, and much, much more.

    Physical Demands:

    This position requires the employee to remain in a stationary position for up to 8 hours a day. The employee must operate a computer and other office equipment. In addition to the sedentary requirements of the position, the employee will also attend meetings, set up for events and run errands that will require the employee to drive, as well as lift and carry objects weighing up to 45 pounds.

    Contact: Operations Manager Llewellyn Somers, Llewellyn@VISIONALITYpartners.com

    Project & Operations Assistant

    Position: Project & Operations Assistant

    Type: Full time/work-from-home position (in-person work to be assessed around 3rd quarter of 2021). 30-40 hours/week

    Starting Wage: $16-19/hour, DOE

    About the Company

    VISIONALITY partners with organizations to transform VISION into REALITY – we are in the business of changing the way organizations succeed by partnering with them to develop and execute high impact fundraising, marketing, and communications, and event design programs. Some of our clients include the Association of Fundraising Professionals, Community Action of Ventura County, the Santa Barbara Foundation and California Mental Health Advocates for Children and Youth. We are innovative, resourceful, and enthusiastic about our work but are also firm believers in a healthy work/life balance.

    About the Opportunity

    As a Project & Operations Assistant, you are a level-headed, highly organized self-starter with strong communication and critical thinking skills. You are the kind of person who not only sees the 30,000 foot picture of your team’s goals, but see how you can make your team run more effectively through your small and large contributions. You will work both independently and collaboratively as a core member of the VISIONALITY team to support our Project Managers, Senior Project Manager, and CEO. This position will report to the Senior Project Manager.

    While our Project Assistants are the “Swiss army knife” position of our team, main task categories include:

    • Support Project Managers on Client Work: data management, newsletters, mail merges and mailing projects; draft and proofread e-newsletters, website, social media, press releases, grants, sponsorship materials; event (digital and in-person) support
    • Support VISIONALITY’s Internal Company Work: contact management and data entry; research/troubleshoot computer software issues; accounting (including billing, receipt management, etc.); scheduling meetings; research for clients and staff; client outreach projects including: overseeing the design & mailing for 5-7 holiday cards annually, birthday cards, thank you cards; assist with HR, payroll & insurance tasks

    Minimum Qualifications

    You are:

    • Smart, strategic, and positive; you must get satisfaction in solving problems and making it easier for others to succeed
    • Detail-oriented, find pleasure in finding the needle in the haystack; accurate, structured; love lists (especially crossing off tasks!) and spreadsheets; enjoy keeping others organized as well
    • Understand and respect the nature of highly confidential work
    • An excellent and engaging communicator (written and oral); completely comfortable communicating on the phone; have an eye for editing and proofreading
    • Incredibly flexible; you enjoy assessing and handling multiple, constantly-changing priorities and projects, but also are comfortable asking for help when stuck
    • An independent self-starter; you embrace the solitary nature of working virtually from home
    • Eager to take a task and run with it in a thoughtful manner; can't resist taking ownership of your work, no matter what the task is
    • Love collaborating with a team; you are extremely confident and comfortable voicing opinions and proposing ideas, even when your opinions differ from team members in more senior positions
    • Undaunted by the fact that you may not fill EVERY requirement in this job description because you’re confident that you can prove your ability to acquire these skills and are eager to do so
    • Committed to maintaining a healthy work/life balance in your life by acquiring a position that is challenging, fulfilling AND flexible

    The logistics:

    • Bachelor’s Degree OR 3+ years relevant experience; experience working with nonprofit and mission-driven organizations a bonus
    • Must be able to work from home with own computer and own internet connection
    • Reliable transportation for meetings and events; you must live within a commutable distance to Ventura County and be prepared to attend an average of three to four in-person commitments each week when in-person work resumes (possibly as early as third quarter of 2021)
    • Tech-savvy, strong knowledge of Microsoft Office (formatting, mail merge, spreadsheets, etc.), bonus points for knowledge in project management software, social media scheduling programs, or donor database software
    • Bilingual Spanish skills a bonus, though not required

    To Apply

    Visit our online application:

    1. Complete a brief questionnaire
    2. Submit your resume
    3. Submit a cover letter
    4. Submit 1-3 work samples

    Please Note:

    • Applications will NOT be considered if they do not have all components above or if they are submitted directly via email.
    • Please be prepared to complete the application in one sitting. Our form does NOT allow you to save your progress or return at a later time.
    • Applications will be reviewed as they are received.
    • Ideal work samples will demonstrate your writing, communication, formatting, technical and/or design skills, and can be in any format you choose. We appreciate the following: exemplary email correspondence, spreadsheets, websites, blogs, academic papers, newsletters, and much, much more.

    Physical Demands:

    This position requires the employee to remain in a stationary position for up to 8 hours a day. The employee must operate a computer and other office equipment. In addition to the sedentary requirements of the position, the employee will also attend meetings, set up for events and run errands that will require the employee to drive, as well as lift and carry objects weighing up to 45 pounds.

    Contact: Operations Manager Llewellyn Somers, Llewellyn@VISIONALITYpartners.com

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